Assistant to Live Music Agent

This is a fantastic opportunity for an exceptionally organised administrative assistant with previous office experience in the creative industries.

The ideal candidate will be flexible, self-motivated, impeccable attention to detail, the ability to prioritise and remain calm under pressure.

Duties:

• Liaising with artists, managers, promoters, business managers, accountants, tour and production management on all aspects of show/tour administration.
• Creating artist contracts working closely with Artists accountants and dealing with promoters on tax issues and required paper work
• Creating and updating full artist touring schedules as necessary
• Creating Commission invoices / deposit & settlement chasing
• Agent diary management
• Artist asset management
• Answering phones, passing on messages, screening incoming calls
• Dealing with day-to-day email enquires
• Venue availability chasing
• Tour announcement & on sale coordination
• Compiling and sending out weekly / bi-weekly ticket figures
• Creating Certificates of Sponsorship and assisting with work permits as necessary
• General ad hoc duties including filing

Skills / Attributes Required:

• Meticulous organisational skills
• Strong proven IT skills (PC) must be highly proficient in Microsoft Outlook, Word and Excel, with a knowledge of cloud services such as Dropbox and Hightail
• Absolute discretion – handling sensitive data and dealing with global level clients on a daily basis
• Proven experience of using own initiative and as part of a team in a pressured environment
• Polite and confident phone manner
• Patient, positive with a “can do” attitude

Hours:

• Hours are 10am to 6pm Monday to Friday.
• You may be required to work extended hours to meet the needs of the business.