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Senior Agent Assistant

  • Full Time
  • London, UK
  • Posted 2 weeks ago
  • DOE
  • Closes December 15, 2022

primary_talent Primary Talent International

The applicant must be extremely competent, have meticulous organisational and planning skills, along with good time management and attention to detail.

Must be a good multi-tasker, self-motivated, use own initiative, fast learner, and able to thrive in a busy and pressurised environment.

General

  • Handling a large volume of emails
  • Overseeing a busy schedule of artists
  • Answering telephone enquiries
  • Maintaining and updating of Artist date sheets via Dealmaker
  • Maintaining and updating upcoming shows sheets via Dealmaker
  • Weekly ticket sales from on sale point for all ticketed shows; management to be updated weekly.
  • Issuing and filing Promoter and Artist Terms of Business/Chasing Promoter and Artist Terms of Business.
  • Updating database records where necessary
  • Chasing deposits and balances from promoters – at the time they are due/specified – and acting/reacting as necessary
  • Chasing signed contracts
  • Insure Artist shows where appropriate
  • Issuing Certificates of Sponsorship (UK work permits) for non-EU artists performing in the UK. Chasing management for relevant information
  • Occasional reception cover
  • Meeting and greeting visitors to Primary for agents’ meetings
  • Occasional work with other Agents/Agents’ assistants
  • To liaise with other departments (I.T) to keep roster updated both within the office and online
  • Handling guestlists

Logistics

  • Working with promoters and various departments within these companies after confirmation of shows/tour until completion of show/tour
  • Extensively liaising and working with Artists directly or with Artists’ managers and Tour Managers, ensuring that requirements are met
  • Ensuring Promoters receive Artists Riders, Technical Specifications and Press Kits
  • Sending promo material automatically on show confirmation / general artwork for approval
  • Liaising with all parties (artist management / promoters) once announcement is established to gather everything needed (inc any pre-sale ticket links / on sale links) in a timely manner and chasing / trouble shooting to make sure it goes ahead on time.
  • Managing the diary of the agent, scheduling meetings, arranging and booking their travel and accommodation

Contracts / Invoices / Tax / Accounting

  • Issuing show confirmations/deal memos
  • Raising and issuing contracts using Dealmaker.
  • Occasional raising of invoices for Artists.
  • Working closely with Artist Accountants and dealing with promoters on tax issues and required paperwork
  • When necessary organise Indemnity Letters
  • Ensuring Artist contract templates are kept up to date with any changes

Essential and Desirable Skills

  • Proficient on Mac computers and programmes such as Excel and Word, Apple Email
  • Knowledge of online productivity tools such as Dropbox, Google Drive, and others
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