Job Title:Jazz Festival Head of Programming
Location:109-111 Bath Road, Cheltenham
Responsible to: Director of Festivals
Salary: Salary range £30,000 – £35,000 per annum depending on experience
Working Arrangements: Full time permanent contract. Some evening and weekend work required. No overtime paid but time in lieu
Holiday: 25 days per annum. The holiday year is January to December
Responsible for: Jazz Festival Programme Advisor, Around Town Coordinator and Freelance Family Programmer
Since the launch of the Music Festival in 1945 and the Literature Festival in 1949, Cheltenham has been at the forefront of contemporary British culture. The Jazz festival was introduced in 1996 and the Science Festival in 2002. Its participation programmes reach out year-round within schools and communities culminating at the four festivals. The Cheltenham Jazz Festival welcomes around 20,000 visitors over the first May Bank Holiday weekend every year.
The mission of Cheltenham Festivals is to promote the arts and sciences for everyone. It is a charity which feeds the human spirit dedicated to providing experiences that open minds, transform the way people think, improve knowledge and stimulate creativity. It is also a company limited by guarantee. The Board of Directors, who are also the Trustees, are elected by the members of the company. They include the Chair of each of the festival advisory committees. The Board meets four times per year.
Cheltenham Festivals raises approximately 50% of its income from fundraising activities and 50% from ticket sales.
Each Festival programming team works closely with the Director of Festivals and the Directors of Education, Development & Marketing as well as Finance, Operations and HR to achieve the objectives of the organisation.
The Jazz Festival Head of Programming is responsible for the programming of the Jazz Festival and to be its main ambassador. The post-holder is responsible for programme planning, scheduling, booking and contracting for the 150 event festival as well as commissioning, talent development
and evaluation of the programme working closely with colleagues in a matrix structure to achieve all the success criteria.
The Head of Programming will be responsible for ensuring that the comfort, and overall experience of the festival performers and participants is of the highest standard. The post holder will be aligned with the mission of the Charity and committed to the 4 pillars common to all our activities: Enabling pathways for talent development; Curating unique experiences; Supporting year round education and outreach; Bringing the best artists and performers to Cheltenham.
Cheltenham Festivals Values
Collaboration, Inclusion, Excellence, Innovation, Integrity
Detailed Job Description
- To lead on the creation of a balanced Jazz Festival programme which is internationally-renowned, a must attend event in the calendar for the jazz industry and with a broad appeal for the general public.
- To provide programming expertise and specialist knowledge particularly in the fields of jazz, contemporary and world music that will ensure the highest quality and relevant programming for the Jazz Festival. Drawing on expertise from the Programme Advisor and freelance programmers as appropriate.
- To oversee the scheduling of all events at the festival including sourcing venues, working with the Operations team to ensure technical requirements can be met and to minimise noise bleed.
- To be responsible for the quality standards of the Festival. To also create a programme which is representative of the Festival’s commitment to diversity, including working towards a 50/50 gender balance.
- Develop unique content and secure one-off events for the Festival programme, including commissioning, securing premieres and exclusives, devising innovative new formats for engaging the public with jazz and contemporary music. Work closely with artists and partners to produce these projects and see them through to delivery.
- Negotiate fee packages as appropriate taking into account event pricing, sales forecasts and rider requirements, and manage the contracting of all festival artists, leading on FEU tax and work permit issues.
- Build relationships and networks with external contacts e.g. guest curators, broadcast partners, agents, promoters, other festivals, PR and record companies.
- Lead on the development and delivery of the Festival’s talent development strategy, working actively to support key festival artists taking part in existing talent development projects, to develop new projects and identify new artists to support.
- Oversee the development of the Around Town programme and manage the work of the Around Town Co-ordinator each year, ensuring this is in line with the festival’s growth and talent development strategies.
- To be a key member of the Jazz Festival Project team, working with internal staff from the Education, Marketing and Development departments, to develop all aspects of the Jazz Festival in order to create a vibrant and world class music festival in line with the organisational strategy.
- To work with the Education team to develop projects for children and young people at the Jazz Festival where needed.
- To assist the Festivals Director in the setting of annual budgets, to be the budget holder for Artist Fees and Commissions.
- In collaboration with the Director of Festivals contribute to business plans and strategy for the Jazz Festival.
- Work with the Operations team to ensure the effective delivery and smooth running of the Festival. Liaise with Operations to ensure an appropriate level of artist care and support in the negotiation of artists’ riders by the Operations team.
- To oversee the work of the Operations Co-ordinator and Box Office Manager on all Box Office set up arrangements and seating configurations.
- To draft event copy for the Festival brochure and website, in collaboration with the Marketing team.
- Working with the Director of Development and Marketing and the Director of Festivals to support the fundraising plan and preparation of funding applications. Be the lead programming contact for sponsors/funders and media when required.
- To play a full and active part in the Jazz Advisory Group
The Jazz Festival Head of Programming will:
- Be responsible for ensuring the health and safety of the team and yourself by following safe systems of work, and by meeting the requirements of the health and safety policy.
- Ensure that the Festivals equal opportunities policies and other policies are followed and actively practiced within their team.
- Participate in Cheltenham Festivals’ agreed performance appraisal system, use and proactively ensure the team use the data systems and management systems in place, currently Tessitura and Artifax.
- Ensure you are up to date in your area of specialism including new developments.
This job description is not intended to be exhaustive. The post-holder will be expected to take on responsibilities and tasks as the strategy and Festivals develop (in consultation with the post-holder)
- Excellent communicator and effective team worker
- A background in and enthusiasm for live music events of all types.
- An understanding of the Jazz sector
- Ability to work collaboratively
- Ambition for Cheltenham Festivals
- Commitment to excellence and continual improvement
- Education to degree level or relevant experience