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Agent’s Assistant

  • Full Time
  • London, UK
  • Posted 2 months ago
  • DOE
  • Closes July 28, 2022
  • This position has been filled.

Earth Music Agency Ltd

Earth is an Independent music agency founded in 2014. providing bespoke levels of professional service to a carefully curated roster of cutting-edge talent.

We are looking for a motivated and organised administrator and agent assistant with strong co​mmunication, diary, and excel skills.

This is a ​full-time, ​client-facing role within the music industry, so the successful candidate will need:
• Computer ​literacy and good competence with excel
• Excellent Administration & Organisation skills/
• Meticulous Attention to detail and the capacity to handle occasional surges in workload
• ​Interpersonal skills – ​The ability to build successful, mutually beneficial business relationships.
•​ The confidence to communicate effectively in all written and face-to-face communication​
• ​The ability to thrive under pressure.
• Planning, organisational, and time management skills.
• ​​Self-motivation and a professional,​ ​helpful ​attitude

The applicant must be extremely organised with meticulous attention to detail.

A friendly, confident telephone manner is a must.

Key Responsibilities include, but are not limited to:

Agent assistance
• Work with the agent to retrieve and collate information required to
complete artist performance contracts
• Timely issue of contracts, invoices, and all related information
(riders etc) to Promoters
• Ensure artist has appropriate travel and logistical arrangements
(flights, hotels, pick-ups) for each booking
• Co-ordinate advertising campaigns for Tours with Agent,
Promoters and design agencies.
• Collate information from Artists for work permits and FEUs.
• Support Artists with performance logistics
• Produce and issue schedules and itineraries (incl. travel and
accommodation information) to Artists.
• Send out promotional material to Promoters
• Liaise with Artists and Promoters where required.
• Deputize for Agents where required and screen incoming calls

​Office Admin Assistance
• General management & admin assistance
• Collect and collate ticket sales information from Promoters to
present reports to agents and Artists on a weekly basis.
• Maintain and update Festival contact list
• Assist with sourcing and booking travel for key staff
• Answer incoming company phone calls
• Assist management team with company communication and diary
keeping for events etc
• provide absence/sick cover for other assistants where required
On-the-job training will be given.

This role offers real career opportunities and hands-on practical​ ​experience in the live music industry. The position would​ ​particularly suit organised and capable administrators with some experience in the live music industry.

Salary: TBA subject to experience

Please email [email protected] via the form below to apply.