Office Administrative Assistant

Job Title: Office Administrative Assistant
Location: Dubai, UAE
Company: All Things Live Middle East
Salary: Competitive
Start date: Immediate

We are seeking a highly organized and detail-oriented professional to join our dynamic team at All Things Live Middle East, who can support us with ensuring a smooth organization and execution of events and day-to-day office administrative tasks.

As the Administrative Assistant you will support the CEO, Promoter Team and Business Manager with various administrative tasks and ensure the smooth and efficient operation of our office across all business functions. You will be responsible for overseeing various administrative tasks such as email and calendar management, managing office resources and assist with financial accounting duties such as invoices, local purchase orders, ledgers and budget overviews, as well as assist with programming and booking tasks.

Join our dynamic team at All Things Live Middle East, where you will play a supporting role in bringing top-class entertainment to the region with excellent admin and organizational skills.

Key Responsibilities:

• Manage day-to-day office operations, including handling phone calls, emails and other communication
• Maintain and update event documentation & databases, help track event budgets and payments
• Assist the Programming & Booking Manager/Team with administrative and organizational task, liaising between all stakeholders
• Maintain and update account ledgers, help with budget updates and supporting documents, prepare expense claims
• Prepare invoices and local purchase orders and liaise with clients and vendors
• Assist in scheduling and organizing meetings with clients, vendors and the team
• Coordinate business travel for the team
• Support client and vendor requests to ensure timely responses
• Maintain the physical and virtual filing system
• Assist with maintaining office and pantry supplies

Requirements:

• A minimum experience of 3-5 years as an Executive Assistant and/or International Promoter Assistant at international promoter companies or with major artist agencies
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Strong attention to detail and problem-solving abilities
• Exceptional written and verbal communication skills with a proactive mindset
• Ability to build strong work relationships across all levels of the business
• Demonstrated ability to work autonomously and as a part of the team
• Adaptability and flexibility to thrive in a dynamic and evolving work environment
• High level of professionalism, integrity and discretion
• Fluency in English

About Us:

We are called All Things Live for a reason. It’s what we do. It’s how we think. It’s what drives us. It’s at the heart of our business. We see ourselves as the new order in the live entertainment business. Our job is to innovate the business and to never stop improving. To see new opportunities, to create new collaborations and to promote talents. All Things Live Middle East (ATLME) is at the forefront of the live entertainment scene in the region and spearheaded by industry expert Thomas Ovesen. ATLME creates unforgettable experiences from large-scale 30,000-capacity concerts to more intimate 1,000 ticketed shows at some of the top venues across the region. The company culture is fun, dynamic, and collaborative, where creativity thrives, and the passion for delivering top-tier events is unmatched. With plans to triple their scale of shows from 100,000 tickets sold in the market last year to in excess of 300,000 in the upcoming year, they are seeking a talented individual to complement this growth and be part of the exciting journey ahead.